as of November 7, 2006
|Top Level Management|
|Chairman of Collaboration Board||Louis Kluberg|
|Physics Analysis Coordinator||Enrico Scomparin|
|Offline Coordinator||Ruben Shahoyan|
|Coordination of safety related issues|
|NA60 Publication Policy|
NA60 Publication Policyapproved in the CB meeting of June 13, 2003
Members of the Collaboration should exercise caution and good judgement when discussing experimental results with individuals outside the Collaboration before the results have been presented publicly in a seminar or conference or submitted for publication in a scientific journal. These results should clearly be labeled "NA60 Preliminary". When individuals outside the Collaboration are consulted for advice on the analysis or interpretation of the data, those individuals should be asked to respect the confidentiality of the data. Members of the Collaboration cannot issue press releases or call press conferences without the approval of the Spokesperson.
2. SPEAKERS AND CONFERENCES:
The Spokesperson will coordinate the distribution of talks with the help of the Deputy Spokesperson, Technical Coordinator and Physics Analysis Coordinator. Speaking invitations received by the Collaboration will be distributed on the basis of the suitability of the speaker to the topic and an equitable distribution of talks to individuals and institutions. The Physics Analysis Coordinator will maintain a record of all talks and should be informed of any personal invitations received by members of the Collaboration to give talks related to NA60, including those on detector issues.
Abstracts for conferences, technical as well as physics, should be approved by the Spokesperson. New NA60 results can only be presented in talks given "on behalf of the NA60 collaboration". In addition, unpublished experimental results can only be shown in conferences once the corresponding data analysis was presented and reviewed during a "Collaboration meeting" or during an "Offline Software and Data Analysis meeting" and the results were considered ready for public presentation. In the case of particularly important physics results, a written analysis note should be made available to the Collaboration prior to public presentation. Members of the Collaboration, when giving personal talks at schools, seminars, colloquia, etc, may want to show figures made with NA60 data which have never been shown in public before. Such exceptions always require the approval of the Spokesperson and, in any case, these figures cannot include any new physics result and should only be meant as pedagogical support. In general, speakers are expected to rehearse their talks in front of several senior members of the Collaboration including, if possible, the Spokesperson. In particular circumstances the Spokesperson may waive this requirement.
The written version of the papers for conference proceedings should be made available to the Collaboration at least one week before their submission.
Before being submitted to a scientific journal, papers containing NA60 results must comply to the following steps: (a) the results are presented, discussed and approved for publication in a Collaboration meeting; (b) a draft of the paper is distributed to the Collaboration for comments; (c) a final version of the paper is distributed and receives the explicit approval of the Spokesperson, Deputy Spokesperson and Physics Analysis Coordinator. Technical papers also require the explicit approval of the Technical Coordinator.
To facilitate the preparation of final drafts, ad hoc committees may be appointed by the Spokesperson, consisting of the principal authors and of one or two individuals not directly working on the analysis. Such committees may also be appointed for technical papers. If such a committee is not deemed to be needed, the Spokesperson will appoint two members of the collaboration not directly involved in the preparation of the paper to read it carefully as "internal referees".
The Spokesperson will maintain the Collaboration List, which will be regularly updated after discussion with the Collaboration Board representative of each institution. In general, this list should be used for conference proceedings. However, presentations centered on technical issues may list as authors only the individuals who contributed to that project, acknowledging "the NA60 Collaboration". The authorship of the physics papers will be decided case by case, prior to submitting the paper for publication.
As a general guideline, the authors of papers in scientific journals will be those collaborators who have significantly contributed to the taking or analysis of the data reported in the paper. Normally individuals are dropped as authors one year after they leave the Collaboration; however, individuals who have made special contributions to a given topic, such as hardware or software or analysis, should be retained on the author list of papers for which their work is relevant. Collaborators who have worked on the installation of new equipment but have left the Collaboration prior to the taking of data will be included on the initial papers of the Collaboration using that equipment. Technical papers need only list as authors those individuals who significantly contributed to that project, but "the NA60 Collaboration" should be acknowledged.
The authors of papers will be listed in alphabetical order, preceded or followed by the phrase "NA60 Collaboration". Papers which result from student's theses should be so indicated by appropriate footnotes. Papers for conference proceedings list first the name of the speaker, followed by the other NA60 authors in alphabetical order. In very exceptional cases the other NA60 authors may be replaced by the line "for the NA60 Collaboration".